RESOURCES
Order Requirements Checklist
Use this checklist to gather product specs, packing notes, pricing targets, and shipping details before asking for China sourcing support.
By Kelsy Founder, Kelsy Sourcing Updated: Jul 5, 2026 
Why this matters
Factories quote faster and with fewer misunderstandings when the product, packaging, quantity, and shipping notes are already organized.
Product Basics
Give factories enough context to understand the item and how buyers will use it.
- Product name or product category
- Intended use or selling channel
- Reference photos, vendor links, or sample photos
- Basic function and key selling points
Specifications & Materials
Write down the details that change price, factory fit, or order review.
- Material, finish, color, size, and technical specs
- Required standards or certificates if any
- Accessories or included parts
- Any must-have and optional needs
Dimensions & Performance
Share measurable details when they matter for the product.
- Product dimensions and tolerance rules
- Capacity, power, load, or performance expectations
- Voltage, plug, gas type, or installation notes if relevant
- Drawing or technical file availability
Packaging & Labeling
Discuss packing and retail presentation before comparing quotes, especially for private-label orders.
- Unit pack type
- Logo, label, insert, barcode, and carton mark notes
- Retail packaging or shipping carton needs
- Language and market-specific label needs
Quantity, Target Price & MOQ
Quantity and budget context help suppliers give realistic prices and MOQ replies.
- Trial order quantity
- Expected order quantity after testing
- Target price or budget range
- MOQ flexibility and vendor comparison needs
Target Market & Compliance
Market details help uncover label, packing, testing, and document questions early.
- Destination country or market
- Compliance, certification, or testing needs
- Retail platform rules if applicable
- Import or labeling considerations
Reference Files, Photos & Samples
Photos and files reduce guesswork when factories review your request.
- Product photos
- Drawings or spec sheets
- Existing vendor links
- Sample availability
- Packaging artwork or logo files
Timeline, Shipping & Destination Notes
Timing and shipping notes connect supplier replies with inspection, packing, and handoff planning.
- Required delivery timeline
- Destination country, city, or port
- Shipping method preference
- Consolidation or quality review needs
- Any deadline or launch schedule
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How Kelsy Sourcing Works
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Read guideReady to send cleaner order notes?
Send your sourcing inputs. Kelsy can review the gaps and suggest what to prepare next.
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