RESOURCES
Order Requirements Checklist
A practical checklist to help you organize product specifications, packing notes, pricing, and logistics information before contacting Kelsy. Stronger sourcing inputs make it easier to compare factories, confirm quotations, and avoid misunderstandings.
Why this matters
Clear sourcing information helps factories quote more accurately, reduces repeated messages, and makes options easier to compare fairly.
Product Basics
Start with enough context for factories to understand what the item is and how it will be used.
- Product name or product category
- Intended use or selling channel
- Reference photos, vendor links, or sample photos
- Basic function and key selling points
Specifications & Materials
List the specifications that affect quotation accuracy, factory fit, and later order review.
- Material, finish, color, size, and technical specs
- Required standards or certificates if any
- Accessories or included parts
- Any must-have and optional needs
Dimensions & Performance
Share measurable specifications and performance expectations where they are relevant to the item.
- Product dimensions and tolerance rules
- Capacity, power, load, or performance expectations
- Voltage, plug, gas type, or installation notes if relevant
- Drawing or technical file availability
Packaging & Labeling
Packing and retail presentation needs should be discussed before quotes are compared, especially for private label orders.
- Unit pack type
- Logo, label, insert, barcode, and carton mark notes
- Retail packaging or shipping carton needs
- Language and market-specific label needs
Quantity, Target Price & MOQ
Quantity and budget context help vendors respond with realistic pricing and minimum order information.
- Trial order quantity
- Expected order quantity after testing
- Target price or budget range
- MOQ flexibility and vendor comparison needs
Target Market & Compliance
Market information helps identify labeling, packing, and document questions before order decisions.
- Destination country or market
- Compliance, certification, or testing needs
- Retail platform rules if applicable
- Import or labeling considerations
Reference Files, Photos & Samples
Visual references and existing files reduce guesswork when factories review your request.
- Product photos
- Drawings or spec sheets
- Existing vendor links
- Sample availability
- Packaging artwork or logo files
Timeline, Shipping & Destination Notes
Timing and shipping notes help connect vendor replies with quality review, packing, and handoff planning.
- Required delivery timeline
- Destination country, city, or port
- Shipping method preference
- Consolidation or quality review needs
- Any deadline or launch schedule
Related Resources
How to Source Products from China
Review the sourcing journey from buying inputs to factory comparison and shipping planning.
Read guide
Quality Inspection Preparation Guide
Prepare quality review points, packing checks, reporting notes, and vendor coordination before dispatch.
Read guide
How Kelsy Sourcing Works
See how Kelsy works with overseas buyers from request review to factory comparison and handoff.
Read guideReady to start sourcing with better order notes?
Send your sourcing inputs and Kelsy will help you review the next step.